Kertas kerja pengurusan atau management paper lazimnya diperlukan apabila kita hendak memohon sesuatu daripada pihak pengurusan, sebagai contoh:
i. memohon peruntukan untuk menjalankan sesuatu projek
ii. memohon kelulusan untuk membeli sesuatu barang atau peralatan
iii. membuat perbandingan fakta untuk membuktikan sama ada sesuatu projek itu perlu dilakukan atau tidak
iv. memohon untuk membuat ubahsuai pejabat, dan sebagainya.
Kertas kerja pengurusan haruslah sistematik, mempunyai latar belakang projek atau tajuk secara menyeluruh dan mengemukakan hujah untuk menyokong semua yang dicadangkan. Kertas kerja pengurusan juga harus diakhiri dengan cadangan dan pendapat peribadi pemohon sebagai penguat hujah.
Berikut ialah contoh kertas kerja pengurusan (tetapi dalam B. Inggeris. Jika mahukan yang dalam B. Melayu, bolehlah terjemahkan kertas kerja pengurusan ini) yang boleh digunapakai.
MANAGEMENT PAPER TO REQUEST FOR RENOVATION
GAMODA SDN. BHD. – RENOVATION PLAN TO EXTEND EXISTING OFFICE AREA AT KUCHING BRANCH
Background
Kuching service centre started with only 2,000 sqft area in 1999 but due to the increased number of staff, it was expanded in July 2001 to 3,000 sqft through acquisition of next door unit.
Objective
At present, Kuching service centre has 35 staff and is in the process of hiring 10 more staff for Customer Service Department. The purpose of this expansion is to set up a new unit which is Customer Service to cater for increasing demand of information from customers.
Cost incurred
This expansion will involve minor changes in the left wing of the office and some renovation. We will also need additional office furniture and equipment.
Construction:
Three companies have quoted for this project:
1) Bellamy Enterprises
Price quoted : RM8,100.00
2) Yong Huat Construction
Price quoted : RM8,500.00
3) Lok Chen Ho Carpenter
Price quoted : RM9,540.00
Please refer to the quotations and the plan attached for details.
Recommendation:
Based on the price comparison, Bella Enterprise quoted the least and therefore recommended for this project. They have also done a few minor repair works for our office before and had proved that their workmanship is commendable.
Upgrading of computer system
The present system is unable to cater for the increased number of customer database and therefore, minor upgrading is needed.
Cost incurred:
RM23,300.00 to upgrade existing system, increase memory and provide backup.
Other equipment
10 sets of office cubicles 340.00 x 10 = RM3,400.00
10 sets of chairs, 5’ tables c/w 3 drawers and side tables = RM5,000.00
10 units of personal computers model Acer 100 = RM30,000.00
Total = RM38,400.00
Conclusion
Estimated cost for renovation, upgrading of computer system and purchase of furniture and equipment = RM69,800.00
20% contingency on renovation = RM13,960.00
Estimated total cost for expansion = RM83,760.00
Artikel ini dipetik dari buku ANEKA CONTOH SURAT RASMI DAN KERTAS KERJA PENGURUSAN. Maklumat lanjut tentang buku ini boleh didapati di www.books.perintis.com.my. Selain itu, anda juga boleh mengakses artikel ini dan berkomunikasi secara interaktif dengan kami di FACEBOOK PERINTIS BOOKS. Kami mengharapkan sokongan anda untuk menjadikan kami ‘Friend’ anda. Anda juga boleh menghubungi Cik Nor untuk maklumat lanjut berkenaan buku ini di talian 03-90195303.
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